LANCASHIRE ARCHERY ASSOCIATION
Founded 6th March 1954
CONSTITUTION & RULES

CONSTITUTION AND RULES
|     	Ratified at AGM November 24th 1979 Amended AGM 1986, AGM
1992,AGM 1994 AGM 1996
LAA Constitution as at 1999
PRELIMINARY
1 The Association shall be called the Lancashire Archery Association
hereinafter called the Association.	
2. The objects of the Association shall be the promotion and development of
archery in all its forms by all the clubs in the County of Lancashire, as
defined by G.N.A.S.
3. The Association recognises the Grand National Archery Society as the
governing body of Archery in this Country and accepts the Shooting Rules
laid down by that body as governing the sport of Archery throughout the area
under its jurisdiction.
4. The Association shall at all times remain affiliated to G.N.A.S. and the
Northern Counties Archery Society.
5. The Constitution and Rules of the Association shall not be altered or
amended, except at a General Meeting properly convened in accordance
with Clauses 23 and 26, and shall be passed by a majority of two thirds of
those attending. Any proposed addition to or alteration of the Constitution and
Rules shall be notified to all affiliated clubs and to each Direct Member, no
less than fourteen days prior to the Meeting.
6. The postal address of the Association shall be that of the Honorary
Secretary, unless otherwise decided by the General Committee.
MEMBERSHIP
7. Any Archery Club or similar organisation properly constituted, within the
County of Lancashire as defined in Clause 2, shall be eligible for membership
as an affiliated club. Direct membership to be available to individual
members of G.N.A.S. on payment of the current subscriptions, such members
to have the same privileges and be subject to the same conditions as members
of an affiliated club.

8. A member of an affiliated club shall by reason of such membership
become an Associate member.
9. All members shall accept the jurisdiction of the Association and shall
conform to such conditions, rules and shooting regulations as may be
determined by G.N.A.S.
10. It in the opinion of the General Committee, any person or club affiliated
to the Association shall be guilty of conduct which makes it undesirable that
such a person or club should remain a member of the Association, the
Committee may, after affording such person or club a reasonable
opportunity of hearing, expel such a person or club from membership
without being called upon to state the reason to any but the person or club
concerned and the Committee's decision shall be final, subject to any rights
under the G.N.A.S. Constitution.
SUBSCRIPTIONS
11. Each affiliated club shall pay to the Treasurer of the Association or to a
person designated by the Treasurer, such annual subscriptions as are
operative at the time.
12. The failure of a club to pay its affiliation fees within one month after
October 1st (the date decreed in the G.N.A.S. Constitution) shall render the
club due to expulsion at the discretion of the Committee.
13. The Association may levy such further sums, by way of additional
contributions, as the members in General Meeting may determine. Notice
of such resolution must be given in the manner described in Clause 5.
MANAGEMENT
14. The management of the Association's affairs shall be entrusted to a
Committee, which shall consist of:
a.) The Chairman: Term of office for Chairperson shall be maximum of
three years. No individual to hold office for two consecutive terms.
(b) The Secretary
(c) the Treasurer
the above offices must be held by separate persons)
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6) N.C.A.S. representatives as required
(e) Records Officers
(f) County Team Organising Group consisting Team Selectors (two or
more), Match Secretary and Team Manager
(j) Field Officer
Tournament Secretaries
Coaching Organiser
Affiliation Secretary
(A person may hold one or more of the above offices)
(1) One representative from each affiliated club.
At Committee Meetings each affiliated club shall have one vote.
The Committee shall have the power to co-opt such persons as are
considered necessary.
15. The Committee shall meet a minimum of three times yearly
16. Seven member of the Committee shall consist a quorum. In the event
of an equality of votes the Chairperson shall have the casting vote.
17. The Committee may appoint sub-committees and may delegate to
such sub-committees executive powers within carefully defined limits. A
majority of the members of any such sub-committee shall be members of
the General Committee.
18. In the case of matters of great urgency the Chairperson, Secretary
and Treasurer shall have full powers to act jointly.
PRESIDENTS AND VICE-PRESIDENTS
19. The Association shall elect at the AGM an individual having
knowledge and experience of archery to be its President. The President
shall hold office for three years. No individual shall hold the office for two
consecutive terms.
Past Presidents and Chairpersons shall automatically become
Vice-Presidents for life, on their retirement from office.
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20. Except as provided for in Clause 19, all Officers of the Association shall
hold office for one year as from their election and shall be eligible for
re-election or co-option.
FINANCE
21. The Committee shall cause to be prepared and duly audited, a Receipts
and Payments Account for a period of twelve months, ending on the 30th of
September prior to the AGM at which it is to be presented for adoption.
22. The surplus funds of the Association, not required for current purposes,
shall be invested from time to time in such manner as the Committee shall
decide and all such invested funds shall be in the names of two trustees
appointed by, and being members of the Committee.
ANNUAL GENERAL MEETING
23. An AGM shall beheld once in each year.. A minimum of fourteen days
notice of such meetings shall be given to each affiliated club and direct
member. There shall be attached to such notice a copy of the Minutes of the
previous General Meeting and copy of the Receipts and Payments Accounts
for the previous year and notice of any proposed alteration to Constitution and
Rules (Clause 5).
24. At each Annual General Meeting the business shall be:
(1) To read .confirm and sign the Minutes of the last AGM and/or EGM
(2) To consider the matters arising from those Minutes
(3) To receive the Chairpersons report
(4) To receive and adopt the Treasurer's report and Accounts.
(5) To receive any other relevant Reports.
(6) To elect officers for the ensuing year.
(7) To elect an auditor.
(8) To approve the date and venues for the following year's Championship
Meetings.
(9) (a) To review the annual affiliation fee to the Association.

(9) (b) To review expenses which may be paid to association members,
namely (1) travel and overnight stops to team members, and (2) honoraria
and travel costs to Field Parties.
(10) To consider any alteration to Constitution and Rules.
When the official business of the AGM is completed the Meeting shall be
'      closed . A General Meeting may follow immediately, at which items
(previously notified to the secretary in writing and duly circulated to clubs
prior to the meeting) may be discussed and voted upon. Items from the floor
may only be discussed.
25. All members of an affiliated club and each direct member, may attend
and vote at an AGM or EGM. in the event of an equality of votes the
Chairperson shall have a casting vote. Junior members may attend but may
note vote.
EXTRAORDINARY GENERAL MEETING
26. The Committee may, or shall at the request of not fewer than three
affiliated clubscall an EGM.
CHAMPIONSHIP MEETINGS
27. The Association may hold such Championship Meetings and other
events as the committee may decide, in furtherance of the objects of the
association. To be eligible to compete for the Lancashire Championship or
other trophies and prizes restricted to 'local' archers, the archer must
conform with the appropriate G.N.A.S. rule.
DISSOLUTION
28. Should the association be dissolved or cease to exist all the assets of the
association shall be placed into LEGAL TRUST, details of which are set out
in a separate section entitled "Terms of Trusteeship", the details may be
changed from time to time as the Association determines.
TERM OF TRUSTEESHIP
Details of the dissolution of the association shall be presented to the members
of the Association at an E.G.M. called by at least three officers of

the LAA Committee (President, Chairperson, Secretary, Treasurer).
Attempts shall be made to save the Association and to keep it going as a
viable Association at this meeting. If this cannot be done then the
following shall apply.
The members attending th e meeting will appoint three Trustees to look
after the assets of the association for a specified period of time (e.g.one
year). The Trusteesw ill be one lawyer (or solicitor) and two members of
the association. The lawyer, who does not need to be a member of the
association, all give advice on the legal aspects of the dissolution and upon
the legal responsibilities of the trustees.
During and after the meeting the Trustees will carry out the following
duties.
(1) Collect together (where possible) all the assets and documents relating
to these assets. Any member who is in possession of any assets will return
the assets to the Trustees as quickly as possible.
(2) All outstanding debts and credits will be settled as quickly as possible.
(3) Most remaining funds shall be placed into some form of interest
earning account. A small fund will remain in a current bank account to
cover any expenses incurred by the Trustees.
(4) The trophies, medals and other properties shall be valued and placed in a
safe location, for example, a bank. The insurance on these items will be
maintained.
It is possible that another association of other associations will be formed to
replace the LAA. The viability ofthis(these) associations) will be checked
by the Trustees and by the GNAS (or other National association). The
Trustees should satisfy themselves that the new association (s) respresents
the interests of all the archery clubs that were members of the LAA at the
time of dissolution. Upon acceptance of the new association(s) the Trustees
will hand over the assets to the new association(s). The monetary value of
the trophies and properties will form the basis of the allocation of the assets
if more than one association is formed. Additional guidelines, such as the
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number of clubs in each association may also be used as a basis for
apportioning the assets. The new association (s) will make a claim for the
assets ends if necessary the Trustees will act as arbiters...
If no association(s) has (have) been formed to replace the LAA by the end
of the specified period of time then all the trophies, medals and other
properties will be sold, preferably to past affiliated clubs. The resulting
funds will be divided between the archery Clubs that were associated to the
LAA and are still continuing.. In the event of any dispute the Trusteess will
act as sole arbiters.
RULES
1. COUNTY TEAM BARS
An Archer, chosen to shoot for the County and making the ultimate team,
is entitled to a team bar. Similarly if such an archer shoots three times for
the County but fails each time to make the ultimate team , he or she is then
entitled to a team bar.
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